![]() My workflow starts with setting up the following TextExpander snippet: I riffed on his work and developed a new workflow for my iPad + Zagg that I’ve been trying out. It was the very last line of the article, with a link to a TextExpander version of the form. But that wasn’t what I found interesting. The author developed a standardized PDF form to capture meetings. This inefficient workflow was why I was so interested in the 512 Pixel post, The Capture Form. None of my methods were standardized my notes would constantly get lost. Although convenient and portable, I have continued to depend on a slew of software to capture my notes and to-dos. Recently, I’ve been carrying my iPad + Zagg Folio to meetings. To make matters worse, sending handwritten notes to OmniFocus was a kludge. Most of my handwritten notes were illegible. The Achilles Heel of Smart Pen Technology for me, true to the physician stereotype, is that I have awful handwriting. Next, I transitioned to the cool LiveScribe Echo. For many years, I would haul my MacBook Pro into the room, relying on a slew of software invoked through Launchbar. I’ve tried all sorts of solutions for capturing notes and action items from my meetings. In academics, like every other corporate entity, meetings are a necessary evil. I hope it works for you too.Īppended March 2, 2013: Read this entry on why I switched from SimpleNote to Notesy. ![]() This speeds my writing process immensely and makes me look like a magician to my peers. Often times, DT finds linkages for me that weren’t readily apparent. When I’m writing (or searching for information), I can select a particular note and find all related information in my library-whether it’s a scholarly article, a newspaper clipping, a web site, or a note I’ve taken. This is quick and simple– done by choosing the appropriate folder in DT and choosing File:Update Indexed Items. You will have to manually update the index your folders each time you add new information. Indexing in DT is done by choosing File:Index… and navigating to the folder of interest on your computer (this is only during the initial set-up). My web clippings are added directly to my DT database, but my Papers folder and nvALT folder are INDEXED, not imported into the same database. For the purpose of this workflow, I have a single database that indexes three things: (1) my collection of manuscripts (from Papers2), (2) my web clippings, and (3) my nvALT notes. I’m especially fond of DT's ability to find related notes using its artificial intelligence. I have alluded to my love of Devonthink Pro Office. In a pinch, I can search my notes on my iPad or iPhone using SimpleNote Notesy, but the true power of this workflow is realized when I return to my Mac. A single folder indexed by nvALT serves as the repository for everything, regardless of their content. Using Simplenote Notesy, I’m able to keep my notes on my iPad and iPhone in sync with my Mac. ![]() I use a similar method for capturing meeting notes (MeetX), chunks of writing (ScribbleX), quotations (QuoteX), and random thoughts (ThoughtX). I covered the way I capture ideas (IdeaX) using TextExpander. Here is what I do….Īs I mentioned, I write and capture all my notes in Plaintext (using Drafts on my iPad and iPhone and nvALT on my Mac). Following the session, I received many questions as to how I process my notes once they’ve been collected. The session was webcast live from the MacWorld site. It was a great deal of fun to join my friends, David Sparks - MacSparky, Katie Floyd, and Brett Terpstra (hosted by Dan Miller) on stage at MacWorld Live to discuss my Meeting Workflow.
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